The bookstore on campus can order textbooks and course materials for your courses. Even if you do not plan on using a text, or if you plan on using open source material, it is helpful to let the bookstore know so that your students can see all of the required and recommended material for their classes in one place.
Tip: When ordering textbooks or solution manuals, ask the publisher for a library copy to place on reserve if there isn't already one in the system.
DeadlinesSpring (Term 1): March 1st
Summer (Term 2): April 1st
Fall (Term 1): May 1st
Winter (Term 2): October 1st
Reasons to request texts early
- The bookstore will be able to bring in used copies from other vendors
- Custom editions and print on demand titles can take months to print
- If vendors are out of stock or have released a new edition, there is enough time for you to make an alternative choice
When submitting a request
Double check the ISBN for the title and the format you want. Publishers often have multiple formats available, check with your publisher rep for the correct ISBN if needed.
If your text has an access code or other online component, let us know if it's required or not. If the online components are required, we cannot bring in used copies. However, if it is just an additional learning tool and does not count towards grades, many students will opt to buy a used copy to save money.
There is a notes field in the request form. Feel free to use it to indicate things such as if the title is available in the library for free, if there are other students who wil already have the text from previous classes, etc.
Course Packages can include a collection of various materials, such as journal articles, excerpts from books or the professor's own work. Course packages can be submitted through the textbook adoption form and Retail Services will work with on campus providers for the development and distribution of the product.
Any materials faculty members would like included in course packages are required to adhere to the university’s copyright policy. Retail Services provides copyright clearance assistance and can order printed course packages. Before submitting a course package, please consult the Copyright Clearance guidelines.
For classes requiring lab manuals, faculty members can upload the files directly through the textbook adoption form. The Campus Bookstore produces the manuals and inventories the appropriate amount of printed versions for each class.
Open Source Textbooks
During the 2020-2021 academic year, at least 8,000 students in six colleges and schools at the U of S are using open textbooks instead of commercial textbooks, saving them approximately $800,000. Students have saved more than $2.9 million since the U of S launched the open textbook initiative during the 2014-2015 academic year.
Even if you are using an open text, complete a requisition with the Bookstore so your students know in advance what text will be used.
Reserves are library materials or items belonging to the instructor that have been put aside for student use in a specific course at the instructor's request. Reserve items are held in a separate area in the library (usually at the check-out desk) and have a short loan period to ensure that everyone registered in the course can access it.
Typical high demand resources placed on reserve include:
- Any item from the University Library Catalogue including books, journals, DVDs, CDs, and maps.
- Course textbooks (Tip: When ordering textbooks or solution manuals, ask the publisher for a library copy to place on reserve if there isn't already one in the system).
- Original works by instructors including notes and lab manuals.
- Print or photocopied chapters of books and journal articles (subject to fair dealing guidelines).
Embedding Library Resources
Electronic resources do not need to be placed on reserve to make them accessible to your students.
You can include direct links to electronic resources in Blackboard or your syllabus if the publisher's licence allows it. Learn how to find licensing usage terms and create a direct, permanent link to electronic resources.
You can also embed subject-specific library research guides into your BlackBoard course to allow seamless access to your students.
As educators, you will likely work with copyright-protected materials every day. It is important to be aware of the University’s copyright guidelines and policy when preparing and distributing course materials to your students. The Copyright Office can help you determine how to provide materials to your students while respecting copyright law, answer any copyright questions you may have, and assist with acquiring permissions from copyright owners.
There is also information for students regarding copyright and the appropriate use of course materials available on the University’s copyright website.
Retail Services will work with publishers to ensure that enough textbooks are available to your students before classes begin.
Gwenna Moss Centre for Teaching and Learning
Staff in GMCTL can help you choose or develop open source course materials.
For help developing a course reserves list or embedding library resources, contact your library location.
The copyright office has extensive information about using media and texts in the classroom.
Distance Education Unit
There is a dedicated copyright clearance officer for online and distance classes who can assist when a course is being developed.