All new programs and curricular changes require college approval before university approval can occur. Since approval processes and timelines vary at the college level, the first step in any curricular change proposal should involve your college. Please contact your college office to assist you through the necessary governance processes:

Please visit the Office of the University Secretary's website for examples of previous proposals, along with the forms you will be asked to include as part of your proposal submission. For budget modelling and TABBS modelling information, please contact your college financial analyst and the Institutional Planning & Assessment Office.

Proposals should be submitted by your college through the Catalogue Office.

These changes do not affect colleges outside the sponsoring unit. Examples include: the re-ordering of existing courses in a program, changes to elective lists in a program if all courses fall under the authority of the sponsoring college.

Final Approval: college faculty council (or delegated committee)

Submission: Course and Program Catalogue entry with changes in red; record and date of college approval

Deadline: final approval by the end of January to be included in the March publication of the Course and Program Catalogue and to be effective for the upcoming Spring Term

These changes affect colleges outside of the sponsoring unit, but do not affect tuition, overall credit units, or program length.

Final Approval: University Course Challenge, through college faculty council (or delegated committee)

Submission: Course and Program Catalogue entry with changes in red; including rationale for change proposal; record and date of college approval

Deadline: final approval by the end of January to be included in the March publication of the Course and Program Catalogue and to be effective for the upcoming Spring Term

These changes will have an institutional impact. Example: changes to the total number of credit units in a program. This results in a change to the tuition and/or the program length.

Final Approval: Academic Programs Committee (APC) or University Council through college faculty council (or delegated committee) for final academic approval; Board of Governors through Academic Programs Committee for final tuition and fees approval.

Submission: Proposal Form for Curricular Change, containing the following;

• Consultation with the Registrar and IPA Form
• Library Requirements Form
• ICT Requirements Form
• Physical Resource Requirements Form
• Budget Requirements Form

All required forms are located on the Office of the University Secretary's website.

Deadlines: If tuition and fees are affected, final academic and financial approval must be secured by December in order to be included in the March publication of the Course and Program Catalogue and implemented for the upcoming Spring Term; if tuition and fees are NOT affected, final approval must be secured by January in order to be included in the March publication of the Course and Program Catalogue and implemented for the upcoming Spring Term 

*Note: Academic approval is normally secured before the board's approval of tuition. In rare cases, the order of approval may be reversed. Please contact the Office of the University Secretary for further information.

These involve tuition rate changes that are proposed independently of curricular revisions. Approval can be secured as follows:

Final Approval: Board of Governors through the college dean, the Institutional Planning & Assessment Office, and the registrar; college faculty council and the Academic Programs Committee (APC) must be notified for information.

Submission: Consultation with the Registrar Form (to be completed during the consultation with the registrar meeting)

Deadline: Board of Governors' approval must be secured by December in order to be implemented for the upcoming Spring Term

Final Approval: Academic Programs Committee or University Council, through college faculty council (or delegated committee)

Submission: Consultation with the Registrar Form (to be completed during the consultation with the registrar meeting); Report Form for Program Termination

Deadline: must receive final approval by the end of January to be removed from the March publication of the Course and Program Catalogue and effective for the upcoming Spring Term